To be effective, property specialists must have excellent interpersonal and negotiating skills to attract tenants and close on leasing and rental agreements. They must also be well organized and able to make good judgment calls and quick decisions concerning which tenants to grant or deny leasing privileges to. Attention to detail is also a must as financial, legal and background details can constitute risk factors in certain tenants securing properties. Computer skills, namely with internal operating systems and database software, are also essential. Property specialists must also have good written communication skills to draft detailed leasing or tenant incident reports, as well as tenant-related correspondence. They must also have a solid grasp on real estate market trends and area property values to ensure they offer reasonable rental rates.
Duties & Responsibilities
Property specialists are mainly responsible for reviewing rental or leasing applications to determine a tenant’s ability to adhere to standards devised by the property owners. They also work with security and surveillance personnel to ensure their tenants’ overall safety on the premises. Management of property staff including grounds keepers, construction workers and maintenance staff is also an important responsibility of property specialists. Administrative duties like preparing rental income reports, paying bills, drafting rental leases and contracts and writing official notices to tenants concerning issues, such as rent increases or anticipated construction projects, are also key to property specialists. In addition to normal property management responsibilities, government property specialists must also incorporate and enforce upon their tenants certain federal regulations and guidelines specific to their mandated property control systems.